Coronavirus Update 30-3-20 – Annex to the Child protection and Safeguarding policy

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Posted on 12 Mar 20 by




30-3-20 – Annex to the Child protection and Safeguarding policy

COVID19 Safeguarding addendum


Message from Mrs Watkins Thursday 26/03/20

Dear Parents/Carers

The College is only open now with a very skeleton staff, to provide emergency childcare for the children of critical key workers, in accordance with Government guidelines and I would like to say a huge thank you to all for your support with this. The switchboard and Reception are now closed. Please email and your message will be sent to the most appropriate member of staff. In an emergency please telephone 07909 977948.

We will endeavour to respond to your query as soon as possible but please bear with us during this difficult time.

If you wish to contact a teacher, please refer to the College staff email addresses, which can be found under the Home Learning tab.

Please do not panic if you have difficulty accessing certain work, as there is a vast amount of traffic on some sites, and so please direct your child to other work that has been set. A variety of work has been set and do remember it does not all have to be completed immediately. We want to support the children with work for home learning and I know many parents are being creative and doing their own home learning too, which is great! I am also aware this is new unchartered territory, so please do what works best for your child and family.

We have been overwhelmed by the positive response of the children to their learning and how they are coping so well with the change of circumstances and this is down to all your wonderful input too.

Meanwhile, keep safe and keep well.

Mrs Watkins Headteacher


In response to the Governments social distancing guidelines; previous advertised drop in clinics are no longer available; all clinics are now appointment only.

If you have a pre booked appointment please phone the relevant number below to check whether this is still taking place.

If you are unwell, think you have symptoms of Coronavirus (COVID-19) such as a new persistent cough or high temperature, or are in a COVID-19 high risk group; please do not visit any of our

For all new enquiries and to book in to one of our vaccination clinics;
Please contact the relevant team after 1st April 2020 by calling 01273 696011 Followed by the extension number shown below:

Chichester Ext 8100  – Chichester, Bognor Regis, Littlehampton, Pulborough
Worthing Ext 8533 – Durrington, Steyning, Shoreham
Crawley Ext 2043 – Burgess Hill, Crawley, East Grinstead, Haywards Heath, Horsham
Brighton Ext 3789 – Brighton, Hove, Newhaven
East Sussex Ext 2080 – Bexhill, Chailey, Eastbourne, Hailsham, Hastings, Pevensy, Ringmer, Wadhurst

Vaccination Clinics March 2020 – COVID-19 – pdf



What is the School being asked to do?

  • Schools are being asked to remain open for ‘vulnerable’ children and children of critical workers where they can – i.e. where staffing levels allow. At present, we do have the staffing levels to support this but, as ever, this is an evolving situation.
  • Where possible, schools are being asked to provide provision over the Easter holidays. This is something we will be reviewing next week, and we will be in touch separately about this. Our priority, at the moment, is the immediate term time need.
  • If for any reason we became unable to open, the Local Authority would ensure that eligible children can attend the best setting for them.
  • This is not a compulsory provision for those eligible pupils, it is an offer. To help contain the outbreak ALL children are still encouraged, where absolutely possible, to stay at home and not attend school settings. The message from the Government is, ‘every child who can be safely cared for at home, should be.’ We are being asked to relay this message very clearly, but will obviously support as much as we can where this is not possible for you.

What arrangements are being made?

The school will open at 8am. School transport should operate as normal.

Students are required to wear school uniform.

Students should enter through reception ONLY, sign in, sanitise their hands and go into the main hall. Students will not have access to other parts of the building at this time.

If a student is unable to be in school, please notify the school before 7.30am each day of absence or the evening before, with the reason for absence. Please email or phone/text Mrs Murray-Brown on 07909977948. It is critical, to safe guard each student that you keep us informed of any changes to your son/daughter’s attendance please.

The timings for each day are as follows*:

8.30 – Student briefing in the hall; timetables for the week will be issued on a Monday morning*

Lesson 1 – 8.45 – 10.30
Break – 10.30- 10.55. Students will have access to the canteen, precinct and one court.
Lesson 2 – 10.55– 12.35
Lunch 12.35 – 13.05. Students will have access to the canteen, precinct and one court.
Lesson 3 – 13.05– 14.45

School closed to students at 2.45pm
School closed to staff at 3.30pm
Staff and students must sign out through reception at the end of the day.

Start and finish times are fixed and are not negotiable in these difficult times.
All students must also enter and leave school only through main reception.

The canteen will be open at break and lunchtime with a limited selection of food available.

All students should bring PE kit on Monday and Friday (23 and 27 March)

*Please note that we may have to make changes to the planned timetable and/or timings of the day, depending on availability of staffing.


Register of Key Worker Children

Please download, complete and return with your child on their first day back at school ONLY IF HAVE ALREADY REGISTERED WITH THE SCHOOL. If you have not registered with the school please email and you will be contacted to confirm arrangements.

Register of Key Worker Children – Word Document
Register of Key Worker Children – PDF


Letter to Yr 11 Parents – 19/03/20

Dear Parent and Carers

I am sure that you will have heard that the government has announced that exams for Year 11 have been cancelled.

At the moment, there is no clarity around this statement but the Education Secretary, Gavin Williamson told MPs, officials were working with Exam Boards “to ensure that children get the qualifications they need”.

Exam boards do not have forecast grades and therefore no obvious methodology for creating appropriate grades for students, so we are therefore not sure about how such decisions will be made. We are understandably being very cautious about what this might mean for students and reluctant to abandon them to chance announcements or future changes at this point in time. The completion of coursework and/or practical assessments in some subjects should therefore continue as much as possible as planned.

For now we will continue to expect our students to prepare for some possible assessments (maybe in the form of limited reference tests for a year group) and staff will continue to set work to support this. When we get further guidance we may be in a position to say with more confidence what the coming weeks might hold for them.

We know this is a particularly difficult time for all and especially for Year 11 students who have worked so hard over the last five years and we wish them to be properly rewarded and will work closely with the Exam boards to ensure this happens.

We will be holding a Year 11 Leavers assembly on Friday 20th March at 2.00pm to celebrate their school years with us and currently the Prom on the 18th June will still go ahead but may be subject to change, in which case we will let you know.

This is a message for ALL Year 11 ART students
The Year 11 Art mock will go ahead tomorrow – as far as we know at this stage, the work produced will help inform grades.
If any Year 11 students have their folders at home and won’t be in for the mock, please can folders be sent in by the end of the day tomorrow, as we will need to collate all of the work.

Mrs Y Watkins


School Closure Letter 19/3/20

Dear Parents and Carers

Re: Coronavirus update – school closure to most students

Following on from yesterday afternoon’s announcement by the Prime Minister, I wanted to write to you all to ensure you are being kept up to date with developments. We have been instructed to close the school to almost all students after this Friday until further notice.

We will continue to support our community and remain open to all key workers’ children if they wish to send them to school, so that they, in turn, continue to look after the rest of us in the days and weeks ahead.

We are waiting for the government to publish more information on what this means, but it would help us in the meantime if you could let us know if you think your child may fall into this category. Please email with details (Student name and Year group, your name and employer) by 10.00am Friday 20 March 2020.

All other children will need to stay at home, so we ask that you do not send your child into school from Monday 23 March 2020 onwards.

Please note that this is a national closure – as you may have heard in the news – so while it is a challenging situation, we are not alone. We will re-open fully as soon as we can and will let you know when this is by InTouch (email) and a notice on our website.


What we will continue doing whilst your child is at home

Your child’s learning is important to us, so we will continue to help your child to learn. Please look out for communications from staff members providing information to assist your child in home learning whilst the school is closed. Please also look at Go4Schools.


Students entitled to Free School Meals

We will make provision for students who are entitled to a free school meal. We will be providing a packed lunch every day at 12.00pm and these can be collected from Reception between 12.00 – 12.15pm only.

Please email to register for this service by 10.00am Friday 20 March 2020, please include student name and year group. We aim for this service to continue until further notice.

This is as much as we know right now and we appreciate your continued patience as we deal with this ever-changing situation. We understand that this latest news will have an impact on you and your family and it is far from ideal, but we will continue to keep in touch with any updates as the situation develops.

And remember: if you or your child feels ill and you want to know what to do next, please use NHS 111 online.

Thank you again for your continued support, and we will be in touch with more information when we can.

Mrs Y Watkins


Letter to parents 18/03/20 re partial closure

Dear Parents/Carers

Following on from my letter yesterday I do want to reassure you that we have no confirmed case of Coronavirus COVID-19.  However, following the recent guidance, we have an increased number of staff self-isolating.  As a result, we do not have enough staff to safely manage the school for our students.  Therefore, reluctantly, I have decided to partially close the school from Thursday 19 March 2020. I fully appreciate the disruption this may cause to families but have no choice in these exceptional circumstances.  Parents and carers should also be aware that in order to maintain a safe and orderly school, your child may not be taught by their usual teacher.

On Thursday 19 March Year 8 students only will be required to stay at home.

On Friday 20 March Years 7 & 9 students only will be required to stay at home.

This will be reviewed again at the end of the week.

I do envisage a reduced timetable for next week, w/c Monday 23 March, but this is very fluid.  The reduced timetable will involve two year groups staying at home each day on a rotation.  This is the plan for next week but this could change.

Monday Tuesday Wednesday Thursday Friday
In School
Year 11
Year 10
Year 7
In School
Year 11
Year 10
Year 8
In School
Year 11
Year 9
Year 7
In School
Year 11
Year 10
Year 8
In School
Year 11
Year 10
Year 9
At home
Yrs 8 & 9
At home
Yrs 7 & 9
At home
Yrs 8 & 10
At home
Yrs 7 & 9
At home
Yrs 7 & 8

Students can access work on Go4Schools

This partial closure will start on Thursday 19 March but you will appreciate that things are changing all the time and we may have to revise this plan at short notice. If we need to do this, we will contact you by InTouch and will update our website. Please always use the website as your first port of call.

We of course remain extra vigilant and are encouraging pupils, parents and staff to continue taking additional precautions. This includes maintaining high levels of personal hygiene, regularly washing hands and following the Catch it, Bin it, Kill it advice when sneezing or coughing. As you would expect, we already promote these practices at school and we would appreciate your support in continuing to encourage the same at home. If you are worried about your symptoms or those of a child, please call NHS 111. The advice is to not go directly to your GP or other healthcare environments. Please see further information on the Public Health England (PHE) and the National Health Service (NHS) websites.

My sincere thanks for your understanding and support

Yours sincerely

Mrs Y Watkins



Dear Parents / Carers

Coronavirus Update – headline information

  1. We are following the guidance from the NHS, Public Health England and the DfE in order to minimise the risks to staff and students whilst we remain open
  2. We are expecting higher than normal levels of staff absence due to the coronavirus and the instructions to self-isolate for 14 days if at risk
  3. We are cancelling sports fixtures, most trips and any unnecessary community activities
  4. If staff levels fall significantly, we may need to operate partial closures (where some year groups of students stay at home on certain days).

The following measures are being put in place –

  • Art Mock Exams and Food Technology Exams will go ahead
  • P.E and Drama moderation will go ahead
  • all events will be cancelled – including Year 10 parents Evening and the SHOW
  • all assemblies will be cancelled
  • DoE will go ahead
  • Leisure centre restrictions – this will close on Friday 20 March 2020to all the public- so will not be accessible for P.E.

We are preparing for three different eventualities:

  • The school remains open but an increasing number of students and staff are off school due to self-isolation. Teachers will cover for absent colleagues wherever possible and some classes may be joined together to enable this to work.
  • The school may need to partially close. This means we do not have sufficient staff to operate safely or effectively with the staff who are in school. It is likely that we would need to ask different year groups to stay at home on different days so that we can adequately staff the year groups, which are in school.
  • The school will be instructed to close or will have to close due to insufficient staff. In this event, work would be set through Go4Schools for students. In this scenario, it is possible that an increased number of staff may not be able to set work due to illness but colleagues in subject areas will endeavour to provide suitable work for all students.

Exams –
We understand that many parents will be concerned, as we are, about the summer examinations. The government is looking at contingency plans for these but as yet, nothing has been published. We will of course keep you updated as soon as we can.

School closures at Bourne Community College are a very rare thing but we are facing an unprecedented challenge with the Coronavirus. Whilst current evidence suggests that young people are generally not too adversely affected by the symptoms, we are conscious that older members of our community and those with underlying health conditions are at much greater risk. We will do what we can to mitigate the effect of this virus in the coming weeks and potentially months, and be prepared for any increased range of actions we may need to take.

We will keep you informed via InTouch (email) and the College website and thank you for your support.

Mrs Y Watkins




Dear Parents/Carers

We are aware that as part of the Government action plans, options include the possibility of school closures to reduce the speed of infection.
If the Government does require the Bourne Community College to close at any time, we will of course alert families of this immediately via InTouch (email) and then update you regularly on the situation via our website.

Whilst we hope the school does not have to close, staff are preparing in case we do and will set work accordingly using Go4Schools. For this to be effective, we would ask for your support on the following –

  1. Passwords – Staff are reminding students of the importance of having and keeping safe any passwords, so that they can access the online tasks. We value your support with this to ensure your child can access the following websites.
    Google Classroom
  2. Year 11 Students – In addition and particularly to support Year 11 for their GCSE exams, we need students to access all the revision materials and websites to make sure they can all work effectively from home.
  3. Communication – We will use our website and InTouch for official communication. Please do refer to our website to ensure that you are receiving the most up to date official information from the College.

With thanks for your support

Mrs Y Watkins




This is your daily email to keep you updated on the government’s response to COVID-19 (coronavirus).

Government announces move from Contain to Delay phase

Yesterday, the Government announced that we are moving from the Contain phase of the coronavirus action plan and into the Delay phase, in response to the ongoing coronavirus (COVID-19) outbreak.

Full details of each stage in the government action plan can be found here:


To support the delay of the spread of the virus, the Department for Health and Social Care has asked anyone who shows certain symptoms to stay at home for 7 days, regardless of whether they have travelled to affected areas. This means people should stay at home and avoid all but essential contact with others for 7 days from the point of displaying mild symptoms, to slow the spread of infection.

The symptoms are:

·         A high temperature (37.8 degrees and above)

· A new, continuous cough

You do not need to call NHS 111 to stay at home. If your symptoms worsen during your stay at home period or are no better after 7 days contact NHS 111 online at If you have no internet access, you should call NHS 111. For a medical emergency dial 999.

Current advice remains in place: no education or children’s social care setting should close in response to a suspected or confirmed COVID-19 case unless advised to do so by Public Health England.

The Chief Medical Officer has advised that the impact of closing schools on both children’s education and on the workforce will be substantial, but the benefit to public health may not be. Decisions on future advice to schools will be taken based on the latest and best scientific evidence, which at this stage suggests children are a lower risk group.

COVID-19 travel guidance for the education sector

The Government has issued new travel guidance for the education sector. This advises against all overseas education trips for children under 18. This does not apply to domestic trips, or overseas trips which are already underway.

The full guidance can be found here:


Handwashing advice

The most important thing individuals can do to protect themselves is to wash their hands more often, for at least 20 seconds, with soap and water. Public Health England recommends that in addition to handwashing before eating, and after coughing and sneezing, everyone should also wash hands after using toilets and travelling on public transport.

Watch this short NHS film for guidance:


Educational resources

The e-Bug project is led by Public Health England and has a dedicated webpage for learning resources on hand washing and respiratory hygiene.

Resources are currently available for KS1, KS2 and KS3 and can be used in various settings including schools:


Department for Education coronavirus helpline

The Department for Education coronavirus helpline is available to answer questions about COVID-19 relating to education and children’s social care. Staff, parents and young people can contact this helpline as follows:

Phone: 0800 046 8687
Opening hours: 8am to 6pm (Monday to Friday), 10am to 4pm (Saturday to Sunday)

Please note, we are currently experiencing high volumes of calls and apologise for any wait that you may experience. To ensure that we answer your calls as quickly as possible we have now extended our opening hours to cover weekends.

If you work in a school, please have your unique reference number (URN or UK PRN) available when calling the hotline.

Where to find the latest information

Updates on COVID-19:


Guidance for educational settings:


Guidance for social or community care and residential settings:


Travel advice for those travelling and living overseas:


Educational resources:



Latest Department for Education information:



Please keep your GIAS contacts up to date

If you work in a school, please take this opportunity to review your contact information in Get Information About Schools (GIAS).

To update your record, please go to the GIAS home page, “Sign in” using your “DfE Sign-in” credentials and select GIAS from your available services here:




I would just like to reassure you that we are following all the correct procedures regarding keeping the school a safe and healthy place, we have risk assessed the possibility of Coronavirus impacting on the school and have put into place all recommended control measures. We are, of course, monitoring the situation on a daily basis and receiving daily updates from the Government, Public Health England and the NHS.

So far it has had minimal impact on us but I am fully aware of the need to keep on top of a very dynamic situation and the various responses needed to protect both students and staff.

We are now reviewing our advice to parents if they have a sick child –

a.  We are advising them to keep their child at home until they are fully recovered

b.  Those children in school who present with coughs/cold/temperature and say they feel unwell – we are calling parents and asking them to collect their child. This is a precautionary measure, it is the season for coughs and colds anyway

c.  Any staff who may feel unwell will be sent home and to stay at home until fully recovered

You may have heard that a member of staff was sent home yesterday, I would like to reassure you that Mrs Phillips has taken medical advice and it has been confirmed that she has a heavy cold and needs to rest and is expected to return on Monday.

The health and safety of all our staff and students remains our highest priority and we will keep you informed of any developments. Please refer to the College website for official updates.

Mrs Y Watkins

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Our aim is to fully prepare students for life and ensure their success during this crucial stage of their learning journey, so that they can make outstanding progress, academically and personally, to become rounded, confident global citizens.


We have the distinct advantage as a successful school of knowing all our students and so can offer a personalised curriculum that caters for their strengths and individual needs.

Community, Parent Teacher Association & Governors

We have unique local, national and international partnerships which contribute to our overarching ethos as a Community College and as a Trust School. We are supported by a strong and committed Governing Body and Parent Teacher Association.

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